Super_Sport

I'm thinking about organizing a swap meet in my town (Columbia, MO) but am trying to figure the best time to do so. Looks like most swap meets are in the spring -- assuming this is because it's prior to the riding season. I'm open to having one in spring but was also considering one in fall. Maybe September or October. Does anyone have any experience holding one in fall? Is it better to hold one in spring?

I'm thinking of holding it at one of our parks, renting a pavilion and charging a vendor fee so I can (hopefully) make my money back on the rental. I'd also have my own booth there of course with parts, bikes and frames/"rollers". I know there's some unpredictability of running a swap and having vendors or buyers show up. What's been the overall experience of anyone that hosts a swap or has been close to someone that's run one? Have they always had vendors/buyers show up?

Anything else I'm missing? I just love going to bicycle swap meets and feel like there may be enough folks in my town to support one but would love to bring in people from out of town as well.

Thanks for the help!

bargainguy

Spring is usually a better time for swaps. People are willing to part with more cash for their builds. Fall swap meets tend to be a sell-off before winter sets in.

Weather is typically a big concern if you're holding it outside. Even if you have a covered area, inclement weather can destroy a swap with rain / wind / etc.

You might need a vendor permit in some jurisdictions to do this. Check with your local municipality before you put down a deposit.

While you can technically do this on your own, enlisting as much help beforehand tends to work better. Otherwise you're swamped on the day of the swap, with little time to devote to selling your own stuff.

RCMoeur 

Here in the Phoenix area, people have been trying to organize a bike swap off and on for decades, and at best only get a dozen or so vendors - and then a lot fewer in subsequent years. Conversely, in Tucson the local club (GABA) has for decades been successfully running a twice-a-year swap that takes up several city blocks. But it's my understanding it took a lot of diligent work to get it that big, and constant work to keep it that big.

For a first-time swap, I'd suggest keeping the seller fees modest ($5-$10), and publicizing weeks in advance in shops, social media, and other venues (Craigslist). Be prepared to deal with park staff, fire marshals, city business license inspectors, and others who are looking out for the interests of the local jurisdiction and not yours. As for timing, post-snow spring seems logical, although I know some places have good winter swaps in an indoor venue such as a warehouse or pavilion.

Super_Sport

Thanks for the input. I guess I'll start planning for next spring. I've also thought about just having a garage sale/bike swap at my house so maybe I'll do that this fall for stuff I just want to unload and isn't worth putting on eBay.

Super_Sport

I've been wondering about a winter indoor swap but venues are pretty pricey. I would agree that publicity is key. Publicize verywhere.

I go up the Kansas City every year and even though it's run very well it's really pretty hot or miss with the amount of vendors that show up.

Thanks for the insight. Looks like spring may be best but we'll see.

Pompiere

Something to consider for any event where you are inviting the public is whether you need liability insurance in case someone gets injured at your event. Events that are put on by an established charity are usually covered by the parent organization. For events that are held at a public place like a park, their insurance might be enough. Just something to check on so you are protected.

WaveyGravey

i would select a date when the weather is mild. Spring or fall.

curbtender

We did a bikeforums swap a while back in Emeryville, CA. Coordinated it with a local shop at a public park across the street from them. Self advertised by the vendors on Craigslist, local club pages and other social media. Posted signs at shops in commuter areas. Sundays seem to work with a lot of businesses closed so no parking competition. I think earlier in the year when people are getting back out is best. Tried to get a food truck but don't remember if they showed. Had a great time. Good luck...

Catnap 

I've attended some good swap meets that have taken place at bars with back yards where vendors could spread out and sell. Worth considering if you want to "start small" and can find a bar with a back yard or lots of space inside (like a beer hall). The events take place from 10am-3pm on saturday or sunday, when the bars would either be closed or have little clientele.

Super_Sport

Good call! I'll have to look into this.

Super_Sport

This is an interesting option. Could very well be applied to other businesses as well. Food for thought. Thank you.

Manny66 

Advertising and Marketing !

Getting the word out on the internet/Social Media and at local cycling Events is key . The only way its going to be a success is if people show up to Buy and Sell. Making flyers and getting the word out is also a big help.

I help out the local Swap Meet by maintaining the Facebook page for them .

If you have access to a Veterans group (American Legion/VFW Hall) or Church Parking lot is easier as they already carry Insurance and you can split the profit (if any) with them for use of their location.

Good Luck.

unworthy1

just a personal gripe but there have been two recent swaps in my (SF Bay Area) that had way too little advance notice (like 1-2 weeks) and I need more time to sort, clean/fix, and price my stuff to get to a place where I'm ready to pay for a seller's space.
So I passed on them both, but if I had say a month of advance warning I may have been able to sell at either one (and have another seller or two who might pitch in if they have the time to run their process).
So in short: plan ahead, advertise well in advance, thank you!

Super_Sport

I agree. Trying to get all my ideas flushed out now but planning on lots of marketing/advertising.

Good call on the VFW and church parking lots. Thanks!

Super_Sport

That is frustrating. That's why I'm trying to figure out a plan now so I can begin advertising ASAP.